I would love to hear ideas on registration of events.
Some events take pre-registrations; some do this and take money, then charge higher fees after certain dates (in an effort to get folks to register early); others only take registration info/money the weekend of events. I am sure there are other variations on this theme.
The good thing about seeking early registration of attendees is to get an idea of who is coming to make it easier to plan for amenities (hay, water, parking, etc.). However, a lot of folks either do not or cannot register early. Also, dealing with money before an event takes place can be very tricky - if someone does not show up t=who registers early, then do you refund this? Do you put a disclaimer on your early registration packet to cover this?
Another issue is registering for sutlers as well as attendees. In almost every case, you want sutlers to register early so you can reserve places for them in sutler row. Sutlers may also require special hookups which need to be addressed. Also, most event organizers will require a sutler fee to be paid upon registration.
Another area of getting folks to register is whether to let them do this thru the internet by going to a web page and submitting their info thru a form, send a simple email with the information or submit a paper form/card.
Keep in mind, that what works for one event may not work for another. Every event host/organizer should decide what will work best for them, given their situtation and manpower requirements.